《商务英语》4.会议日程-山东省（春季高考）国际商务类 查漏补缺背诵手册（默写版+背诵版）

编写说明：本手册专为山东省春季高考国际商务类考生打造，聚焦备考阶段 “查漏补缺” 核心需求。内容紧扣考纲，精选高频考点与易错点，将复杂知识点拆解为易记内容，适配碎片化背诵场景，确保考点针对性与实用性，助力考生快速补齐知识短板。 本套内容是《商务英语》的考纲背诵内容： 4.会议日程 （1）了解会议日程的词汇和常见句型。 （2）熟练运用英文制定和安排会议日程。 山东省（春季高考）国际商务类 《商务英语》查漏补缺背诵手册 4.会议日程 1.Before organizing a business meeting, we shall confirm basic information following the 5W1H rule: Who, What, When, Where, Why, How. 2. Agenda is the official document which lists discussion topics, time allocation and order of meeting items. 3.Before the meeting, staff should inspect conference site and test audiovisual equipment such as microphones and projectors. 4.The attendance form records attendee’s name, company, position and contact information. 5.At conference registration desk, we hand over name badges and printed conference / meeting materials to each guest. 6.When serving tea during the meeting, offer drinks first to external guests or upper seat guests. 7.Three core onsite meeting roles: host, timekeeper and notetaker / minutetaker . 8. Meeting minutes are the official written records of discussions, decisions and assigned tasks in a meeting. 9.Tasks assigned to relevant persons after the meeting are called action items . 10.If some topics cannot be solved for the moment, we put them on the parkinglot list for future discussion. 11.The meeting adjournment means to bring the whole conference to an official close. 12.After the meeting, we should sort out minutes and distribute them to all participants in time. 13.Virtual meetings include video conferences and telephone / tele conferences without facetoface gathering. 14.When making a meeting schedule, we need to set time allocation for each discussion topic. 15.Before sending out meeting invitations, attach the agenda for participants’ advance preparation. 16.Meeting invitations shall clearly state meeting theme, time, venue and prepreparation requirements. 17.During the meeting, the timekeeper keeps track of time and reminds the host of progress. 18.When arranging seats for formal meetings, we follow the business seating etiquette principle. 19.After the conference, staff shall check the site, collect leftover documents and turn off all electric / electronic devices. 20.A good meeting schedule balances discussion time and reserved intervals for breaks. 21.What main preparations shall we finish before holding a formal business meeting? 【Answer】 ① Confirm meeting information by 5W1H rule; ② Book and inspect the conference venue, test microphones, projectors and other equipment; ③ Make meeting agenda, attendance sheets, handout documents and name badges; ④ Send meeting invitations together with the agenda in advance; ⑤ Arrange seating plan, prepare drinks and materials for guests. 22.List the necessary components of a standard meeting agenda. 【Answer】 ① Meeting theme, date, starting & ending time, venue; ② List of attendees & absentees; ③ Each discussion topic with time allocation; ④ Personincharge for each topic; ⑤ Break arrangement; ⑥ Items to make decisions; ⑦ Remarks for prereading materials. 23.What work should conference staff do at the onsite registration desk? 【Answer】 ① Greet arriving guests with smiles; ② Fill in or check attendance information; ③ Hand out name badges, conference documents & handouts; ④ Give guidance on seat location; ⑤ Answer simple consultation questions raised by participants. 24.Explain three different key roles during a business meeting and their respective duties. 【Answer】 ① Host / Chairperson: Open the meeting, follow agenda, guide discussion, control overall rhythm, wrapup and adjourn the meeting. ② Timekeeper: Monitor time consumption for each topic; remind host when time limit is near. ③ Notetaker / Minutetaker: Record key viewpoints, decisions, action items and responsible persons for meeting minutes. 25.What rules should we follow for teaserving etiquette in a formal conference room? 【Answer】 ① Serve external guests and upperseat guests first; ② Do not place teacups directly on top of meeting paper documents; ③ Keep movements gentle and polite; refill drinks properly during intervals. 26.What key content must valid meeting minutes include? 【Answer】 ① Basic meeting information: theme, date, location, attendees & absentees; ② Brief overview of each discussed topic; ③ Important decisions and resolutions agreed by participants; ④ Clear action items: assignedtoperson, concrete tasks and deadlines; ⑤ Matters reserved for followup discussion. 27.What are the major postmeeting followup tasks? 【Answer】 ① Sort out and proofread meeting minutes; ② Distribute minutes and related attachments to all participants; ③ Track progress of each action item; ④ Tidy up conference venue, collect documents and turn off electric equipment; ⑤ File all meeting materials for future reference. 28.Please give four practical English sentences for meetingscene service. 【Answer】①Welcome to our conference. Please sign your name on this attendance form.②Here are your conference documents and name badge.③Let’s move on to the next item on our agenda.④Before we adjourn, let’s make a quick recap of our action items. 29.What is the difference between meeting agenda and meeting minutes? 【Answer】Agenda: Made before the meeting. It lists planned topics, time arrangement, what will be discussed. It is the working roadmap for the conference. Minutes: Completed after the meeting. It records what has been talked, decisions made and assigned tasks. It serves as official archived record. 30.What common mistakes should we avoid in organizing a business meeting? 【Answer】 ① Send invitations without attaching the agenda; ② Fail to test audiovisual equipment before opening; ③ Unreasonable time allocation leading to serious schedule delay; ④ Take incomplete minutes without clear action items; ⑤ Neglect postmeeting tracking so decisions cannot be carried out. 学科网（北京）股份有限公司 $ 编写说明：本手册专为山东省春季高考国际商务类考生打造，聚焦备考阶段 “查漏补缺” 核心需求。内容紧扣考纲，精选高频考点与易错点，将复杂知识点拆解为易记内容，适配碎片化背诵场景，确保考点针对性与实用性，助力考生快速补齐知识短板。 本套内容是《商务英语》的考纲背诵内容： 4.会议日程 （1）了解会议日程的词汇和常见句型。 （2）熟练运用英文制定和安排会议日程。 山东省（春季高考）国际商务类 《商务英语》查漏补缺背诵手册 4.会议日程 1.Before organizing a business meeting, we shall confirm basic information following the rule: Who, What, When, Where, Why, How. 2. is the official document which lists discussion topics, time allocation and order of meeting items. 3.Before the meeting, staff should inspect conference site and test audiovisual such as microphones and projectors. 4.The form records attendee’s name, company, position and contact information. 5.At conference registration desk, we hand over name badges and printed materials to each guest. 6.When serving tea during the meeting, offer drinks first to external guests or seat guests. 7.Three core onsite meeting roles: host, timekeeper and . 8. are the official written records of discussions, decisions and assigned tasks in a meeting. 9.Tasks assigned to relevant persons after the meeting are called . 10.If some topics cannot be solved for the moment, we put them on the list for future discussion. 11.The meeting means to bring the whole conference to an official close. 12.After the meeting, we should sort out minutes and them to all participants in time. 13.Virtual meetings include video conferences and conferences without facetoface gathering. 14.When making a meeting schedule, we need to set time for each discussion topic. 15.Before sending out meeting invitations, attach the for participants’ advance preparation. 16.Meeting invitations shall clearly state meeting theme, time, venue and requirements. 17.During the meeting, the keeps track of time and reminds the host of progress. 18.When arranging seats for formal meetings, we follow the business etiquette principle. 19.After the conference, staff shall check the site, collect leftover documents and turn off all devices. 20.A good meeting schedule balances discussion time and reserved for breaks. 21.What main preparations shall we finish before holding a formal business meeting? 22.List the necessary components of a standard meeting agenda. 23.What work should conference staff do at the onsite registration desk? 24.Explain three different key roles during a business meeting and their respective duties. 25.What rules should we follow for teaserving etiquette in a formal conference room? 26.What key content must valid meeting minutes include? 27.What are the major postmeeting followup tasks? 28.Please give four practical English sentences for meetingscene service. 29.What is the difference between meeting agenda and meeting minutes? 30.What common mistakes should we avoid in organizing a business meeting? 学科网（北京）股份有限公司 $