chapter4（课件）《涉外秘书英语写作》（华东师范大学出版社）

Chapter Four MEMOS 涉外文秘写作 MEMOS   Memo is short for memorandum. It is a Latin word for “something to be remembered”, which points to the memo’s chief function: to record information of immediate importance and interest in the busy world of work.   Memos are brief-in-house documents that use a standard form whether send on paper or as an attachment to an e-mail. Memo Format Basically, the memo consists of two parts: the identify information at the top and the message itself. The identifying information includes TO, FROM, DATE and SUBJECT:   To: type the name and job title of the individuals who will receive the memo.   From: type your full name and your job title   Date: do not simply name the day of the week—Monday. Give the full calendar date --- Nov. 26, 2012   Subject: This is a phrase to tell the readers what the memo is about. Carefully select a word or a phrase for the subject line that will immediately tell the reader the main point of your memo. This should be highlighted. 2. Body: Begin the body of your message two lines below the subject line and flush left. All paragraphs in the body are flush left and are separated by one line of space. The message should be short and concentrate on only one paragraph idea each. Sometimes for memos with three or more paragraphs, it is advisable to begin each with a heading in capital letters to tell what the paragraph is about. Another practice is numbering the paragraphs for easy reference later on. How to write your memos effectively? 1.Open memos with an informative and interpretive subject line; 2.Include your main points in the first lines of your message. It should do the following:  Tell readers clearly about the issue or policy that prompt you to write;  Explain briefly any background information the reader needs to know;  Be specific about what you are going to accomplish in your memo. 3.In the body of the memo, organize your message in a manner that is easy to follow, easy