chapter6（课件）《涉外秘书英语写作》（华东师范大学出版社）

Chapter Six Invitations and Answers About Invitations In a company’s daily activities, there are many occasions in which someone outside the company needs to be invited. Those occasions may include a conference, an exhibition, a celebration, a visit, or a party. Before these activities, the company will do many preparations, and one task is to send letters of invitation to such people. Formal invitation letter can be written either on letterhead or on traditional invitation card. Section One Invitation Letter It should be short but specific and sincere.   It should present some specific information about the particular occasion and some specific explanation about why the recipient is being asked to be included and why their involvement is critical to that particular activity.   It should be complete and exact. Give details of when and where the activity will be held, and what will be done. Sometimes the critical information should be highlighted on some way.   One cannot issue a general invitation to the whole delegation. Each member should be sent an individual invitation. Below are some tips for writing letters of invitation: Generally speaking, an effective letter of invitation should cover the following points: Highlight the purpose of the activity (meeting, conference, party, etc.);   Make the reader feel his / her attendance is truly expected;   Provide all the details that the recipient needs in order to attend: date, time, location. etc.   Ask for a response by a specific date if necessary. Dear Mr. Porter, Sub.: Moore end-user’s meeting from Dec. 10 to 13 We’ll have our end-user’s meeting from Dec. 10 to 13 in Sanya, Hainan, and we’d like to invite you to be present. As you know, our business has developed very fast in China in recent years. As your company is one of our key accounts, we’d take this opportunity to express our sincere appreciation to you, as well as giving you some introduction of our latest technology. If you could confirm your atten