chapter5（课件）《涉外秘书英语写作》（华东师范大学出版社）

Chapter Five Goodwill Letters Section One Appreciation Letters In our fast-paced society, the polite act of writing thank-you letters has become increasingly rare. Many people prefer to thank people with a quick phone call rather than take the time to write and send a personal letter. A note of advice: Take the time. Appreciation letters are critical to maintaining good relationships. The extra effort will be appreciated and make you stand out from the crowd. Tips for writing Appreciation Letters 1.Keep the letter to a page, or preferably to a half-page, using high quality white paper, and be sure to keep it timely. 2.Make sure the address the letter correctly. Is there a job title that's appropriate? Do they go by Ms., Mr., or Mrs.? 3.In the first paragraph, you want to make sure the words “thank you” are in there, and tailor the letter to the situation. Talk about where you met, the date of your interview, or what kind of ideas you exchanged. 4.The second and final paragraph should state the intent of your letter, and end on a positive note. It's never a bad idea to thank someone twice in a thank you letter - so thank them for their time, mention that you look forward to working with them in the future. Any way you can end it on a positive note. 5.End the letter with closing salutations like yours truly, or gratefully. Be enthusiastic and genuine. Be warm. Write in a friendly, personal style. Samples 1 : Thanks for hospitality Dear Ms. Morgan: I would like to express my appreciation to you for making our trip to Shanghai such an enjoyable and successful one. It was a pleasure to meet with you and your colleagues. We sincerely appreciate you taking time out of your busy schedule to show us around your office and factory. Besides, the accommodations you arranged for us were excellent as well. Thanks for your wonderful hospitality. I hope you will have a chance to visit us in Boston in the near future. Best regards, Samples