Unit 9Filing Documents（课件）-《文秘专业英语》同步教学（大连理工大学出版社）

9 Unit 9 Filing Documents Study Objectives 1. 掌握描述文档分类的英语口语表达 2. 掌握一些基本的文档管理方法 3. 掌握英文建立贸易关系函及回复函的写法 4. 了解部分国家的风俗礼仪 a. Listen to the following passage carefully and fill in the blanks according to what you hear. Many people feel overwhelmed by paperwork they receive; time Management can help again! If you don’t have a system for coping with it, you run the risk of missing something important. When you pick up a piece of paperwork, you should aim to it immediately. You will need to set up a system for this, which should involve categorizing the material and action. For example, mark those items that your key goals and priorities. Schedule time for them and add them to your to-do list. File items that need to be kept . Skim these and add a“throw away”date on before filing them. items that require the attention of colleagues,add any necessary annotation and pass these on immediately. the amount of tactics classify and action taking the appropriate relate to dealing with for reference the front page Forward b. According to the passage above, please answer the following questions. 1. If you feel overwhelmed by too much paperwork you receive, what can help? 2. What is the risk if you don’t have a system for coping with paperwork? 3. What does setting up a system of paperwork involve? 1. If you feel overwhelmed by the amount of paperwork you receive, time management tactics can help. 2. If you don't have a system for coping with it, you run the risk of missing something important. 3. Setting up a system of paperwork involves categorizing the material and taking the appropriate action. 4 Task 2 Study carefully about the following pictures and discuss with your partners what are the different ways used in keeping paper documents and electronic data storage, then point out the advantage and disadvantage among each of them.