Lesson 16（课件）-《商务英语写作训练》同步教学（大连理工大学出版社）

Lesson 16　 Minutes Objectives Be able to take meeting minutes in an effective way; Write numbers properly; Adopt note-taking skills in writing minutes; Develop appropriate topic sentences for paragraphs. Objectives 　　Minutes, also known as minutes of meeting, are the written record of a meeting. They typically describe the events of the meeting and may include a list of attendees, a statement of the issues considered by the participants, and related responses or decisions for the issues. They are used to inform people who didn’t attend the meeting about what has happened, or to keep track of what was decided during the meeting. Getting Started Read the following list to see what to include in meeting minutes. What are meeting minutes’purposes? 1 What to Include in Meeting Minutes The minutes of a meeting typically include the following details: • Date and time the meeting happened; • Names of attendees, as well as absent participants; • Acceptance of, or amendments made to, the previous meeting’s minutes; • Decisions made regarding each item on the agenda, such as: • Activities undertaken or agreed upon • Next steps • Outcomes of elections • Motions accepted or rejected • New business • Date and time of the next meeting Getting Started Discuss in groups and try to create a format template for a meeting minute to include the above list of contents. 2 Sample Study Sample 1 MINUTES OF A MEETING OF PLEASURE TOY COMPANY PRESENT Mr. Martin Washington (Chairman) Mr. Westerland Taylor Mr. George Zhang Mr. Chris Anderson 1. APOLOGIES FOR ABSENCE No apology was received from Mr. Wallace. 2. MINUTES OF LAST MEETING These were confirmed and signed by the Chairman. 3. REPORTS FROM THE SALES SECTION • Title of the minutes • Attendees • Steps of the meeting Sample Study Sample 1 • The INTERNATIONAL CONFERENCE: The international conference would be held on November April 15, 2020. • THE PROMOTI