Unit 9（课件）- 《实用商务英语写作》同步教学（东南大学版·2017）

Unit 9 Business Reports Tasks 1. Introduction 2. Categorization 3. Layout 4. Samples 5. Several common reports 6. Exercises 7. Case study Introduction A business report is an official document used to convey information from one person or organization to another It is used to provide information, analyze collected data, supply findings and conclusions, and make recommendations Many companies make decisions based on business reports Categorization By formality (formal reports / informal reports ) By function (informational reports / analytical reports ) By content (feasibility reports / investigation reports…) By length (short reports / long reports ) By format (in the format of letters / memos / documents ) By time (preliminary reports / progress reports… ) Layout of Informal Reports 1) Introduction 2) Body 3) Conclusions 4) Recommendations 1) Introduction The background information of the report is described. The purpose and the main content of the report are summarized. 2) Body The subject of the report is discussed. The data collected are presented and analyzed. The solutions to the problems are given. 3) Conclusions The findings of the research are summarized. The conclusions will be drawn. 4) Recommendations Based on the findings, some recommendations are made for the reference of the reader. Layout of Formal Reports 1. Prefatory part 2. Text part 3. Supplementary part 1. Prefatory part (1) Cover (2) Title fly (3) Title page (4) Letter of transmittal (5) Executive summary (6) Table of contents (7) List of figures (1) Cover Some companies have standard covers for the reports, printed with the company’s name and logo. The title of the report should be printed on the cover. (2) Title fly The title fly is an optional part of a report. It is a sheet of paper with only the title of the report on it. The purpose of it is to make the report look formal. (3) Title page the title of the report Prepared for/ Submitted to the name the title and