Unit 7（课件）- 《商务英语写作实务》同步教学（天津大学）

Unit 7 Minutes Writing Learning Objectives know the functions of meeting minutes; know basic elements & principles of meeting minutes writing; draft and write a meeting minutes. Section One General Introduction The meeting minutes are a kind of written record of formal brief summary or record of what has been said and decided at a meeting. I. Format Name of the organization Title of the meeting Date Venue Chairman Present Absent Body (items of discussion) Adjournment Recorder II. Tips Try to be very accurate, clear and complete about the items discussed at the meeting. Keep the minutes short and to the point. Avoid abstractions and generalities; always be specific. Use indirect speech and elliptical sentences. Headings help the reader skim for the information they need. Numbered and bulleted lists make information easy to scan. Be careful to make lists parallel in grammatical form. III. Warm-up Exercise The Secretary of HOLY GOLD Electronic Co., Ltd. Linda Wong writes the minutes of the Manager’s meeting held on January 11, 2012. At the meeting, the Personnel Manager Connie Xiong informed of the staff change, the Sales Manager Alan Zhang made a report on the latest sales situation, and the manager of the Finance Dept. Edward Lee proposed the cutting-down on lunch allowance which will continue to be discussed later. Section Two Samples Sample 1 HOLY GOLD Electronic Co., Ltd. Minutes of the Manager’s Meeting Date: January 11, 2012 Venue: No.1 Conference Room Chairman: Mr. David Lee, Managing Director Present: Mr. David Lee, Ms. Connie Xiong, Mr. Alan Zhang, Mr. Edward Lee Absent: Mr. David Yang 1. The chairman Mr. David Lee called the meeting to order at 10:00 a.m. . As the first item on the agenda, he asked for approval of the minutes of the meeting held on December 12, 2011, which were agreed and signed. 2. The chairman first asked Miss Connie Xiong, the Personnel Manager, to inform of the staff changes. Ms. Connie Xiong said that a new pay clerk and several te